MBA CAP ROUND :- Centralized Admission Process (CAP)

6.0 Centralized Admission Process (CAP)

For the academic year 2010-11, the Competent Authority shall conduct total Four (4) rounds of Centralized Admission. The CAP shall consist of first three (3) rounds by Centralized Allotment wherein eligible candidates will fill separate Online Option forms for respective rounds. Fourth round of CAP shall be conducted by way of counseling only for the eligible Maharashtra State candidates. Details of eligibility for each round of CAP, method of reporting after each round, availability of seats for each round and such other details are given in the Annexure-I.

Various steps in the process of admission to MBA/MMS/PGDBM/PGDBA courses are also given in the Annexure-I. The steps include purchase of Information brochure, filling up & confirmation of Online Application form, appearing for CET, GD & PI, filling up & confirmation of Option form for Rounds of Centralized Allotment and Reporting etc.

Candidates are requested to read carefully the details of CAP given in the Annexure-I and follow instructions given therein. Annexure-II gives various documents needed by the candidate while attending the CAP.

The Competent Authority shall allot the seats coming under its purview i.e. of the MBA/MMS courses and PGDBM course at SIMSREE, Mumbai. The seats of PGDBM (except of SIMSREE) and PGDM courses will be filled by the respective institutes running these courses.

6.1 CAP Rounds for Maharashtra State candidates

6.1.1 CAP Rounds I/II/III : Direct Allotment

Allotment of seats for Home University seats and State level seats for other university candidates coming under CAP is carried out as per the logic explained in the rule 6.1.3. Stage-I and Stage-II shall be used for CAP Round –I. Stage-I, Stage-II, Stage-III, Stage-IV and Stage-V shall be used for CAP Round-II. Stage-I, Stage-II, Stage-III, Stage-IV, Stage-V and Stage-VI shall be used for CAP Round-III.

The seat tag i.e. Reserved, PH, HU, OHU etc. shall be maintained till CAP Round-III. The number of the seats, type of seat tag etc. will be made available to the eligible candidates before filling up of the option form for CAP rounds I, II and III.

6.1.2 CAP Round IV : Admission by Centralized Counseling

CAP Round-IV of admission will be conducted only for eligible Maharashtra State Candidates whose names have appeared in Maharashtra State Merit list (subject to eligibility of participation as set out in the Annexure-I). During this round of admission by Counseling, no seat tag will be applied i.e. seats available shall be treated as GENERAL seats and shall be allotted solely on the basis of inter-se merit of eligible MS candidates without any reference whatsoever to the category of the candidate(s) (open /reserved) or the category to which the vacant seat belongs (such as Home University, other than Home University, Backward Class, Physically Handicapped etc) and also all the vacant All India Level Seats shall be treated as GENERAL seats and will be offered to MS candidates.

General Notes :
• Allotment for Home University seats and State level seats will be carried out as per inter se merit of University area merit list / Maharashtra State merit list respectively of CAP Round-I, II and III.
• Seats will be allotted to candidates as per their inter se merit, as per the options filled in the online option form and the number of seats available at that point of time in the stage of CAP Round-I, II, III.
• All candidates eligible for a particular stage of allotment will be considered for allotment for a seat in that stage even if they have been allotted / not allotted a seat in the previous stage.
• During the allotment of any stage, the candidate may get upward shift in the allotment with reference to the options filled by the candidate in the online option form according to availability of seats at that point of time.
• All reserved category candidates (including SBC in their original category) shall be considered for allotment (whether they are allotted any seat in earlier stage or not) in all stages.
• Due to upward shifts, the seats falling vacant shall be considered for allotment in further iterations of the same stage as per the provisions of that stage of allotment and as per inter se merit.
• Allotment against the first available option in the order of options filled in the online option form is retained as final allotment.
• The allotment will be made available on DTE Website http://www.dte.org.in/mba. The allotment list displayed will show only the provisional allotment offered to the candidates.
• No personal communication /Allotment letters in this regard will be issued to the concerned candidates.
• The logic for the following stages will be implemented using computer software for the direct allotment.
• The candidates securing allotment are required to confirm the admission by reporting at the institute mentioned in allotment along with the original certificates needed for admission on or before the last date specified for the same. No personal communication in this regard will be issued.

6.1.3 Logic for allotment for CAP Rounds

The seats available for the implementation of this logic will include the Home University area seats and Other than Home University area seats for other university area candidates coming under the purview of Competent Authority for the seats of Maharashtra State quota.

Stage – I : For all the MS candidates

• All the candidates (open / reserved / male / female) of all the categories shall be considered for allotment as per their University area / State level inter se merit.
• Backward class category candidates shall be considered for allotment in open category seat by virtue of their merit or in their respective category of reservation if open category seats are not available at their merit.
• SBC category candidates shall be considered for allotment in open category by virtue of their merit. SBC Category candidates having original category OBC shall be considered for allotment in their original category of reservation by virtue of their merit if open category seats are not available as per their merit.
• Physically handicapped category candidates shall be considered for allotment for the seats reserved for them in their respective Home University area seats by virtue of their merit or in open category as per their inter-se merit if the respective Home University area seats reserved for physically handicapped candidates are not available as per their merit.

Stage - II : For Special Backward Class category candidates

• On completion of Stage-I, if any of the backward class categories mentioned above, does not get the required number of candidates for the seats coming under Home University area for the percentages laid down, the seats so remaining vacant shall be allotted to all the candidates of Special Backward Class (SBC) category, as per their university area inter se merit, limited to the extent of two per cent seats of sanctioned intake capacity for the course in various institutes if available.
• The seats to be offered to SBC candidates shall be made available from any of the categories of reservation wherever vacancies exist after Stage-I.
• During this allotment, the SBC category candidates already allotted with a seat may get upward shift in their allotted position according to availability of vacancies and the options filled.
• This stage will be carried out for Home University area seats only.

Stage - III : For respective groups of Backward Class category candidates

• On completion of Stage -II, the seats remaining vacant in the respective group of categories as mentioned below, shall be allotted to candidates from the respective group with reference to their university area / State level inter se merit, by adopting the procedure as mentioned below, for each of the group :
  Group 1 :
  1. Scheduled Castes and Scheduled Castes converted to Buddhism (SC)
  2. Scheduled Tribes including those living outside the specified areas (ST)
  Group 2 :
  1. Vimukta Jati (VJ) / Denotified Tribes (DT) NT(A)
  2. Nomadic Tribes (NT-1) NT(B)
  Group 3 :
  1. Nomadic Tribes 2 (NT-2) NT(C)
  2. Nomadic Tribes 3 (NT-3) NT(D)
  3. Other Backward Class (OBC)
• During this allotment, the candidates may get upward shift in their allotted position according to availability of vacancies and the options filled.
• Due to upward shifts, the vacancies created shall be allotted by running the complete iteration from top of the merit list for the respective group.

Stage - IV : For all Backward Class category candidates

• Seats remaining vacant in Backward Class categories after completion of Stage -III, shall be made available to the candidates of all the backward class categories together, on the basis of their Home University Area / State level inter se merit.
• The backward class category candidates already allotted in Stage-I & III shall be tried for allotment on upward choices.
• During this allotment, the candidates may get upward shift in their allotted position according to availability of vacancies and the options filled.
• Due to upward shifts, the vacancies created shall be allotted by running the complete iteration from top of the University area / State level merit list of all backward class categories combined together.

Stage - V : Physically handicapped category candidates

• The seats remaining vacant after completion of Stage-IV, shall be considered for allotment to the candidates of the category of Physically handicapped (P-1,P-2and P-3 taken together), on the basis of their combined inter se merit.

Stage - VI : For all the candidates without any reservation

• After completion of Stage-V, the seats remaining vacant, if any, shall be allotted with reference to University level / State level inter se merit of all the candidates (open/reserved) in the University level / State level for allotment against upward choice.
• Candidates already allotted in Stage-I, II, III, IV and V shall be tried for allotment on upward choices.
• During this allotment, the candidates may get upward shift in their allotted position according to availability of vacancies and the options filled.
• Due to upward shifts, the vacancy created shall be allotted by running the complete iteration from top of the University level / State level inter se merit list of all categories combined together.

Summary of “Rules of Reporting” in the CAP process

CAP Round No.	No. of Options to be filled in	No. of the option allotted for which confirming Admission is Mandatory	Remarks
First	25 options (Min. 1 and Max. 25)	Any one of the first FIVE options	Candidate has to confirm the admission, if he/she gets allotment of any one choice from first five options. Such candidates will not be able to participate in further rounds of CAP i.e. Round-II,III & IV, irrespective of the fact that such candidate confirms the admission or not. Other candidates who have got allotment between options 6~25 may also confirm the admission if he/she wishes so, however such candidate will not be able to participate in further rounds of CAP i.e. Round-II,III & IV.
Second	35 fresh options (Min. 1 and Max. 35)	Any one of the first TEN options	Candidate has to confirm the admission, if he / she gets allotment of any choice from first Ten options. Such candidates will not be able to participate in further rounds of CAP i.e. Round-III & IV, irrespective of the fact that such candidate confirms the admission or not. Other candidates who have got allotment between options 11~35 may confirm the admission if he/she wishes so, however such candidate will not be able to participate in further rounds of CAP i.e. Round-III & IV.
Third	45 fresh options (Min. 1 and Max. 45)	Any one of the options allotted	Candidate has to confirm the admission, if he/she gets allotment of any one of the options, such candidate will not be able to participate in last round of CAP i.e. Round-IV, irrespective of the fact that such candidate confirms the admission or not.
Fourth round by Counseling	---	Seat available will be offered to candidates eligible to participate in Round-IV as per inter se merit.	All available seats will be treated as General Seats and will be offered only to Maharashtra State candidates who are eligible to participate in CAP Round-IV.

For details refer “Rules of Reporting” given in Annexure-I.


6.2 CAP Round - I/II/III : Direct allotment for All India seats

• There shall be three rounds of Direct allotment of CAP for All India candidates. Refer Annexure-I for details of eligibility for each round, procedure for applying etc.
• All such All India Seats, which may fall vacant for whatsoever reason till the start of Round-IV, shall be treated as GENERAL seats and will be made available to eligible Maharashtra State candidates of CAP round-IV.
• The direct allotment of seats will be done through computer as per inter se the merit of the candidate, options filled by the candidate and the availability of the seats at that point of time during the process of allotment.
• The best possible option is retained as final allotment. The final allotment list will be displayed on DTE website http://www.dte.org.in/mba as per the schedule.
• In case of Maharashtra State candidates, who have applied both as a All India candidate (on the basis of All India CET score) and Maharashtra State candidate (on the basis of MAH-MBA/MMS-CET 2010 score) will have to fill in only one Option form. His/her options will be considered for allotment for both the Maharashtra State seats as well as All India Seats as per inter se merit in the respective merit lists and only one best possible option will be allotted.
• All the candidates will have to report for admission to the Respective Institutes as per the schedule. No personal communication in this regard will be carried out. It will be the responsibility of the candidate to see their allotment on the given website.
• Candidates securing allotment will confirm the admission by reporting at the Respective Institutes mentioned in allotment list with the original certificates needed for admission and on payment of full fees on or before the last date specified for the same. Refer Annexure-III for details of CAP rounds, reporting etc.
• The admission is confirmed only after scrutiny of documents and payment of the entire fees as prescribed by the respective institute and also approved by the Shikshan Shulka Samiti.

6.3 Admission Round by Counseling for J & K Migrant candidates

• The Director, Sydenham Institute of Management Studies & Research and Entrepreneurship Education (SIMSREE), B Road, Churchgate, Mumbai 400 020, Mumbai will act as the Admission Authority for these admissions.
• These admissions will be carried by counseling at Sydenham Institute of Management Studies & Research and Entrepreneurship Education (SIMSREE), B Road, Churchgate, Mumbai 400 020.
• Candidates seeking admissions against the seats reserved for the J&K migrants and whose names have appeared in the J & K merit list, are required to report to the Director, Sydenham Institute of Management Studies & Research and Entrepreneurship Education (SIMSREE), B Road, Churchgate, Mumbai 400 020, for admission as per the schedule.
• These admissions will be made strictly in the order of merit from amongst the candidates who are eligible for J & K migrant quota and who present themselves for admission at SIMSREE, as per the schedule, against the seats available in the various Institutes.
• Candidates claiming admission against J & K migrant quota will have to produce evidence in support of their claims. Candidate failing to produce necessary certificates in ORIGINAL at the time of allotment by counseling will be considered not eligible and name of such candidate will be removed from the merit list of J & K Migrant candidates.
• Candidates reporting late for the admission or candidate, who remain absent, will not be considered for the allotment process and requests of such candidates regarding reconsideration will not be entertained under any circumstances.
• Candidates will have to confirm the admission accepted by him/her by paying the requisite amount of fee to the respective institutes.
• Admissions once confirmed shall be FINAL and candidates shall not be allowed to seek transfer of their admission to some other institution.

6.4 Admissions to Foreign Nationals/Foreign Students/Persons of Indian Origin/Children of Indian workers in the Gulf countries

• These admissions will be made strictly as per merit on or before the commencement of academic session for the first semester / year for the current academic year.
• The admission against these seats is permitted to the institutes only after the institute gets a certificate from AICTE regarding the availability of facilities for creation of supernumerary seats.
• As on today no Government/University Managed/University Department has received permission from AICTE for creation of supernumerary seats. If such a permission is received on or before starting of academic year 2010-11, the same will be notified by the Directorate of Technical Education on the website: www.dte.org.in/mba and the admissions to such seats will be carried out by the Directorate of Technical Education, M.S., Mumbai.
• For admissions to Unaided Institutes who have received permission by the AICTE to admit such candidates, aspiring candidates are required to contact to the Principals / Directors of the respective Unaided Institutes.
• If any seats available for Foreign nationals/Foreign Students/Persons of Indian Origin/Children of Indian workers in the Gulf countries remain vacant due to non-availability of eligible candidates for these seats, such vacant seats shall be kept vacant. Under any condition these seats shall not be offered to any other candidates.

7.0 Reporting at the Institute

• After the display of allotment list in each CAP Round, candidates should report to the “Respective Institutes” as per the notified schedule of the admission process. (Refer Annexure-I for procedure & rules of reporting of each Round of Centralized Admission).
• Candidates shall report to the concerned institute with all original certificates needed to substantiate the claims made in the application regarding eligibility and reservation.
• After scrutiny of original documents at the concerned institute, the candidate will have to pay prescribed full fees immediately in the form as prescribed by the concerned institute and confirm the admission offered.
• The Director/Principal of the respective Institute is required to carry out “Online Update” of the confirmation/cancellation of the candidate’s admission on website through their Institute login, at the time when the candidate is being admitted/cancelled at the Institute.
• The system shall automatically generate letter of confirmation/cancellation of the admission as an acknowledgement.
• The institute is required to take a printout of the acknowledgement and then the status of candidate will change to ‘Reported Candidate’.
• If a candidate fails to substantiate the claims made at the time of submitting the application form by submitting the necessary original documents and fails to pay the prescribed fees in full within the reporting time for CAP Round, the candidate forfeits the claim on the allotted seat immediately.
• It is the responsibility of the Director/Principal of concern institute to update the status of the reporting of the candidate. If the institute fails to update the status of reporting in scheduled time, then such unreported seat(s) will be filled in subsequent CAP rounds and the institute will have to adjust these unreported candidate(s) against the institute level seats.
• If the institute fails to update the status of Cancellation of the candidate on the date of cancellation through “Online Update”, then strict action shall be taken against such institutes. It is mandatory to cancel the admission through online system only and issue the printout of the “Online Receipt of the Cancellation” to the candidate with due seal and signature of the authority of the institute.

8.0 Seats remaining vacant after offering admissions through CAP

The seats remaining vacant after offering admissions to the candidates who have come through Centralised Allotment Process will be filled in by the managements of the respective institutes. Admission authorities of the respective institutes have to process these admissions as per the guidelines given in Annexure -III.